Why do you need Axepta?
Legal requirements.
European service providers who participate in financial or corporate transactions have to perform client due diligence and monitor client information in order to comply with European and/or local anti-money laundering and terrorist financing legislation.
In order to comply with these legislations most service providers have internal procedures in place which define the steps that need to be taken to identify a client and monitor the risk elements that apply to that client.
Axepta – Compliance workflow, management & reporting tool.
Axepta will automate your internal procedures and create efficiency. It provides you with out of the box features to manage your client portfolio risk levels and comply with your internal client due diligence requirements.
Create a digital Client file by following a 16-step workflow.
Store data on individuals, entities, source of wealth/funds and their related risks as well as supporting documentation.
Client files are reviewed and approved digitally by a compliance officer, senior staff and/or management depending on your internal procedures.
Upon approval of a Client Onboarding, your Client file is added to the contact relation management feature. Files are accessible for audit purposes at the click of a button.
All entries are included in an audit trail.
Manage the offboarding of your clients by following a 4-step workflow.
The reason for which a client is offboarded is documented and submitted for approval by senior staff and/ or management depending on your internal procedures.
For audit purposes, Axepta generates a report based on the Client’s status prior to starting an offboarding task and adds this report to the Contact Relation Management feature.
Upon approval of a Client Offboarding, your Client file is added to the Contact Relation Management feature. Files are accessible for audit purposes at the click of a button.
All entries are included in an audit trail.
Schedule periodic or event driven Client Reviews by following a 16-step workflow.
Data is updated by a user where needed and submitted for review and approval if required by your internal procedures. Tasks relating to review dates of Client files as well as expiry dates of documents are automatically generated and assigned to users.
For audit purposes, Axepta generates a report based on the Client’s status prior to starting a review task and adds this report to the Contact Relation Management feature.
Upon approval of a Client Review, your Client file is added to the Contact Relation Management feature. Files are accessible for audit purposes at the click of a button.
All entries are included in an audit trail.
Screen individuals and organizations on whether they are listed on sanction-, terrorist- and/ or PEP lists and receive adverse media results by consulting over 1.400 databases through a connection with WebShield and LexisNexis.
Your AML Screenings are scheduled in accordance with your internal procedures. Assign the screening of your clients as well as their related parties to a user by means of tasks.
Axepta will automatically file the result of your AML Screening. These results are grouped per client meaning that all AML Screenings relating to a client as well as its related parties are saved in the Client file.
Get a real time overview on the status of your Client files allowing you to manage your team efficiently.
The status of a Client file is determined based on whether the Client Review, AML Screening and Transaction Monitoring tasks have been started and/ or have been completed within predetermined periods.
Monitor an unlimited amount of cash transactions by setting them off against a predetermined Transaction Profile.
Bank movements are uploaded directly from your bookkeeping software or by files provided by your bank.
Transactions are marked as accepted if the counterparty and amount correspond to entries included in the Transaction Profile or Whitelist, all other transactions are marked as rejected.
Rejected transactions require review and can either be accepted or escalated as an unusual transaction.
Receive a report of your Transaction Monitoring and submit it to senior staff and/ or management for their approval depending on your internal procedures.
Retrieve Transaction Monitoring files for audit purposes at the click of a button.
Save your data in the integrated Contact Relation Management feature.
Connect Axepta to a third-party contact relation management application and integrate your compliance procedures to existing ones.
Virtually each contact relation management application is compatible as long as it supports incoming connections.
Create audit trail reports for all entries made.
Axepta stores audit trail records of all entries made during the performance of the Client Onboarding, Client Review, Client Offboarding, AML Screening and Transaction Monitoring tasks to provide you with documentary evidence of the sequence of activities.
Access client portfolio reports through the contact relation management feature.
Reports are automatically generated at the start and/ or end of the Client Onboarding, Client Review, Client Offboarding workflow.
These reports as well as all AML Screenings and Transaction Monitoring reports can be accessed through the Contact Relation Management feature.
Languages: Dutch, English, French, Luxembourgish.
Languages: Dutch, English, French.
Languages: Dutch, English, French.
Languages: Russian, English, French.